Eligibility:

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• Funds cannot be given to individuals.

• Requestor must be a non-profit, school or military organization.

• Donations cannot support a political candidate or partisan political cause.

• We typically donate to organizations that have either 501(c)(3) or 501(c)(4)

  tax exempt status, which are responsible for charitable, scientific, literary, 

  or educational activities.

• We may also donate to organizations interested in the common good and

  general welfare of military members and veterans, Laughlin AFB and Del Rio communities. These organizations do not need tax exempt status; however, the Welfare Committee makes every effort to ensure the funds donated are used according to our specified guidelines.

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Rules for Receiving and Utilizing Funds:

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• All groups seeking funding should complete the Welfare Request Form - available on our website. Requests may be completed on the website (see Welfare Request (Welfare tab) or emailed to the Charitable Chair: laughlinxlspouses.charitable@gmail.com

• Requests are not considered after an event or welfare need has passed.

• LXLSC Charitable funds may not be used toward costs of alcoholic beverages provided at events or such as awards ceremonies or fundraisers.

• LXLSC Charitable funds cannot be approved for “General Operating Funds” or “Salaries.” Monies from the LXLSC Charitable Fund should only be utilized for specific programs, events or services that benefit the common good or morale of military or community members.

• An audit form is included with each donation letter and check when a group is awarded funding. The audit form is one page and designed to be simple for groups to complete. Our goal is to ensure responsible stewardship by the LXLSC and organizations receiving funds.

• All organizations receiving funds must return documentation detailing use of funds. Examples of documentation include copies of receipts or a description of the number of people served at an event or by a program.

• Any group which receives funds and does not return the required audit form/ documentation will be ineligible to apply for or receive funds until form is returned.

 

Other Useful Information about the application process:

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• The LXLSC Governing Board meets monthly from August – May to evaluate welfare requests. Meetings are typically scheduled the second Tuesday of the month.

• All requests are determined on a “first come, first served” basis. Funds are awarded as requests are submitted and approved throughout the year. Funding may be depleted before the end of the fiscal year if demand is great.

• Groups requesting funds for December, January and February events are encouraged to do so by October. Once the date of an event is scheduled  the request can be submitted.

• For ongoing or year-round programs, organizations may submit requests at any time but are encouraged to remember the “first come, first served” policy.

• No group is guaranteed funding approval. Approval is dependent upon eligibility status, compliance with audit documentation, and funding availability each year.

• Please note while we encourage you to ask for as much as you need special cases of $1000 or more being approved are rare.  This is all depended on our fund availability as well as the impact of the funds on the community.

• The LXLSC Governing Board may approve a group for funding but not award the original amount requested. Requests may be adjusted depending on factors such as funds remaining in the Charitable budget.